20 Best Productivity Software Programs for the Office

By: | Updated: April 17, 2024

You found our list of productivity software.

Productivity software helps users produce, organize, and manage their work. For example, tools like Asana, Slack, and Google Workspace keep teams organized. The purpose of these tools is to streamline workflows and improve collaboration. These tools are also known as “best productivity apps” and “software to improve efficiency.”

These productivity software are similar to executive assistant tools, task management software, project management software, and time tracking software.

This list includes:

  • best productivity apps
  • digital productivity tools
  • software to improve efficiency
  • organization software
  • productivity programs for work
  • productivity apps

Let’s get to it!

List of productivity software

From Asana to Slack, here is our list of the best software to boost your team’s productivity.

1. Asana

Asana is a helpful tool that helps teams get organized and stay on top of their work. This program offers features like task lists, due dates, and project boards to help you manage your projects effectively. To use Asana at work, start by creating a project and adding tasks to it. You can assign tasks to yourself or your colleagues, set deadlines, and track progress. Asana also lets you communicate with your team, share files, and get notifications about important updates. By using Asana, you can streamline your workflow, collaborate more efficiently, and improve productivity.

Learn more about Asana.

2. Trello

Trello is one of the best productivity programs for work that helps you organize tasks and projects visually. This site offers features like boards, lists, and cards. This structure helps you keep track of what needs to be done.

You can create a board for your project and add lists for different stages or categories. Then, create cards for each task or item that needs attention. You can assign cards to yourself or your team members, add due dates, and attach files or comments. Trello also lets you move cards between lists to show progress and prioritize tasks. By using Trello, you can visualize your workflow, collaborate effectively with your team, and stay organized.

Learn more about Trello.

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3. Slack

Slack is one of the best productivity apps for teams to collaborate and stay connected. This site offers features like channels, direct messaging, and file sharing. Using Slack can help colleagues communicate more efficiently. After creating an account, start by making channels for different topics or projects. In these channels, team members can discuss relevant matters. You can also send direct messages to individuals or small groups for private conversations. Slack allows you to share files, integrate with other tools, and set reminders to stay organized. By using Slack, you can reduce the need for long email threads, quickly find information, and keep colleagues on the same page.

Learn more about Slack.

4. Microsoft Teams

Microsoft Teams is an important part of Microsoft’s Office 365 Suite. This tool is a hub for team collaboration. The program combines chat, video meetings, file storage, and application integration. Teams provides a platform to streamline communication and foster a culture of collaboration. This software is an ideal solution for remote working, encouraging seamless operations in virtual environments. Teams is a powerful productivity tool that boosts efficiency and simplifies team dynamics.

Learn more about Microsoft Teams and check out these Microsoft Teams games.

5. Google Workspace

Google Workspace is a collection of productivity software tools. This program features several well-known applications, such as Gmail, Google Drive, Google Docs, Google Sheets, and Google Slides. This platform lets users collaborate on documents, spreadsheets, and presentations in real time. Teams can easily share files, edit documents, and communicate within the same interface. These tools are cloud-based, allowing for easy access from any device. In summary, Google Workspace improves productivity by simplifying workflows and encouraging effective collaboration.

Learn more about Google Workspace.

6. Zoom

Zoom has become one of the most essential digital productivity tools in the digital workspace. This program features high-quality virtual meetings, webinars, and chats. Zoom also offers screen sharing, recording options, and scheduling features. The user-friendly interface and reliable connection make Zoom adaptable for both business and personal use.

Learn more about Zoom and read about these Zoom tips.

7. Evernote

Evernote helps users stay organized by allowing them to create and manage digital notes, to-do lists, and documents. The interface is intuitive, and the site offers features for capturing text, images, audio recordings, and web pages. With Evernote’s ability to sync across devices, your information is always accessible. Evernote boosts productivity by keeping important information at your fingertips.

Learn more about Evernote.

8. Todoist

Todoist is an organization software that helps users stay organized and effectively manage their tasks. Individuals and teams can create to-do lists, set deadlines, prioritize tasks, and collaborate. Todoist offers a flexible and intuitive platform to enhance your productivity. By setting reminders and tracking progress, this software helps users stay on top of their responsibilities.

Learn more about Todoist.

9. Zoho Workplace

Zoho Workplace provides a wide range of productivity software. The site has various tools and applications to help teams work together more effectively. With Zoho Workplace, you can access email, create and edit documents, manage projects, and communicate with others all in one place.

This function eliminates the need for multiple software subscriptions. Plus, teams can easily share data across different applications. Zoho Workplace also offers secure cloud storage, so you can access your files from any location while keeping them private. Zoho Workplace helps businesses increase productivity and efficiency.

Learn more about Zoho Workplace.

10. GitHub

GitHub helps developers work together on software projects. Features include repositories, version control, and collaboration tools to make coding easier. You can create a repository for your projects where you can store and manage your code. Next, your team can create branches to work on different features or fixes. Then, you can merge the branches back into the main codebase. GitHub also offers issue tracking, so you can keep track of bugs or tasks that you need to address. GitHub enhances productivity at work through collaboration, effective change tracking, and unifying code versions.

Learn more about GitHub.

11. Dropbox

Dropbox is a useful tool for storing and sharing files with others. Teams will benefit from cloud storage, file syncing, and collaboration tools to make working together easier. You can upload your files to your Dropbox account, and the site will store them securely in the cloud. You can then share files or folders with your colleagues, allowing the whole team to access and edit them in real time.

Dropbox also keeps track of previous versions of files, so you can revert back to earlier versions if needed. By using Dropbox, you can improve productivity at work by ensuring that colleagues have access to the files they need. Teams can collaborate seamlessly and keep important documents organized and up-to-date.

Learn more about Dropbox.

12. Jira

Jira is a helpful tool for managing projects and tracking tasks in a team setting. This platform offers issue tracking, project management, and workflow customization. You can create a project and add tasks or issues to it. Then, assign tasks to team members, set due dates, and track progress through customizable workflows. Jira also allows you to communicate with your team, attach files, and generate reports to monitor performance. By using Jira, you can streamline project management processes and ensure teams complete tasks on time.

Learn more about Jira.

13. Basecamp

Basecamp is a helpful tool for teams to manage projects and collaborate effectively. Teams can benefit from to-do lists, message boards, and file sharing. Once you create a project, you can add tasks or to-do lists for your team members. You can then use message boards to discuss ideas, share updates, and ask questions. Basecamp also allows you to share files and documents, eliminating the need for long email threads. By using Basecamp, you can stay organized and work together.

Learn more about Basecamp.

14. Adobe Creative Cloud

Adobe Creative Cloud is a collection of creative software tools used for design, photography, video editing, and photo editing. You can use Photoshop to edit images, Illustrator to create graphics, and Premiere Pro to edit videos. These tools create professional-quality designs, graphics, and videos for various projects. Creative Cloud also offers cloud storage, so you can easily access your work from anywhere. By using Adobe Creative Cloud, you can have all the tools you need in one place and create high-quality content efficiently.

Learn more about Adobe Creative Cloud.

15. Monday.com

Monday.com is one of the best software to improve efficiency. This interface acts like a big digital whiteboard where the whole team can see what needs to be done and who is doing it. You can use this site to make plans, track progress, and collaborate with your team. Monday.com offers features like customizable workflows, task assignments, and deadlines.

Plus, this program has hundreds of integrations to connect your workplace. You can start by creating a board for your project or task. Then, you add items to the board, like tasks or goals. You can assign these items to team members and set deadlines. As folks work on tasks, they can update their progress, and the rest of the team can see how projects are going. Folks can leave notes and attach files to project outlines as well. This program helps teams stay organized, communicate effectively, and get more done together.

Learn more about Monday.com.

16. Airtable

Airtable helps you organize your work and projects in a simple and flexible way. This program is like a mix between a spreadsheet and a database, making it easy to store and manage information. With Airtable, you can create different “bases” to keep track of tasks, contacts, inventory, or other information. This site offers features like customizable fields, filters, and views, allowing you to sort and view your data.

You will start by creating a base for your project or task. Then, you can add different tables to store related information. For example, if you are managing a project, you might have tables for tasks, deadlines, and team members. You can then add records to each table, filling in the details as needed. Airtable makes it easy to collaborate with your team, stay organized, and centralize information.

Learn more about Airtable.

17. Notion

Notion is a versatile tool that helps teams organize their work and ideas. In this digital workspace, you can create notes, documents, and databases. Notion offers features like customizable templates, drag-and-drop functionality, and collaboration tools. You can use the site to write down thoughts, plan projects, track tasks, and even manage your calendar.

Within digital workspaces, you can create pages for different parts of your work. Examples include brainstorming ideas, organizing tasks, or documenting processes. You can then collaborate with your team by sharing pages, assigning tasks, and leaving comments. Notion helps improve productivity by keeping tasks organized and accessible so you can focus on completing tasks.

Learn more about Notion.

18. ClickUp

ClickUp is a helpful tool for managing tasks and projects. In this digital hub, you can keep track of each task you need to do. ClickUp offers features such as customizable task lists, calendars, reminders, and collaboration tools. You can use the site to organize your tasks, set deadlines, and assign them to team members.

Additionally, you can create different lists for your tasks, such as “To Do,” “In Progress,” and “Done.” Lists can feature tasks, due dates, and prioritization. ClickUp also lets you communicate with your team, share files, and track progress all in one place. With this program, you can streamline your workflow, stay organized, and improve productivity.

Learn more about ClickUp.

19. Confluence

Confluence helps teams work together and share information. This digital space helps teams create, organize, and collaborate on documents, ideas, and projects. Confluence offers features such as customizable pages, templates, file sharing, and commenting. You can use the program to create documents, write meeting notes, and plan projects.

Within workspaces, you can create pages for different topics or tasks. Text, images, tables, or files add content to these tasks. Confluence makes it easy to collaborate with your team by allowing you to share pages, leave comments, and track changes. By using Confluence, you can centralize your work, foster collaboration, and boost productivity.

Learn more about Confluence.

20. goblin.tools

goblin.tools is one of the most helpful productivity apps designed to boost productivity. This program uses AI to help users organize their thoughts into actionable steps.

This site has several features, including the following:

  • Magic ToDo: Breaks to-do list items into smaller steps
  • Formalizer: Changes a message’s tone of voice to make it more professional
  • Judge: Analyzes a text to determine the message’s emotion
  • Estimator: Estimates how long a task will take
  • Compiler: Turns users’ train of thought into actions
  • Chef: Makes recipes out of ingredients users already have

Teams can use this program as a project-management tool. When planning out a new project or even the start of a new day, you can use goblin.tools to understand the next steps to take. Plus, this tool is great for personal use as well.

Learn more about goblin.tools.

Final Thoughts

The right productivity software can make a significant difference in your workday. These tools can streamline tasks and enhance collaboration. Programs can meet different needs, such as Google Workspace for a whole suite or Monday.com for project management. The best tool for your team is the one that fits into your workflow and helps you achieve your goals.

Next, check out our posts on how to boost employee productivity, work productivity tips, office management software, employee monitoring software, and Zoom apps for work.

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FAQ: Productivity software

Here are frequently asked questions about productivity software.

What is the best productivity software for teams?

The best productivity software for teams depends on the specific needs of the team. However, tools like Slack for communication or Asana for project management can improve your workflow.

How can productivity software improve work efficiency?

Productivity software can improve work efficiency in several ways.

These programs can accomplish the following:

  • automate repetitive tasks
  • facilitate communication among team members
  • provide platforms for collaborative work
  • offer insights into individual and team performance

This list of software ideas can help improve your work processes.

Are productivity software tools expensive?

The cost of productivity software varies depending on its features and capabilities. Some tools are available for free with limited features, while others require monthly or annual subscriptions.

What are the most essential features in a productivity software?

Essential features in productivity software include ease of use, integration with other tools, strong security measures, and customizable features.

Can you use productivity software for personal tasks?

You can use many productivity software tools for personal tasks. Tools like Todoist and Evernote are popular choices for personal task management and note-taking.

Author avatar


CEO at teambuilding.com.
I write about my experience working with and leading remote teams since 2010.


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